When the heat wave hits, the busy contractor is the one who answered.
HVAC demand spikes the day it gets too hot or too cold, and every competitor is slammed at the same time. The contractor who captures that surge is the one whose phone and website never stop working. Aim High makes yours that one.
Watch a HVAC contractor business run itself.
Not a chatbot. One installed setup: found, chosen, captured, booked, followed up, measured. Follow a single lead through every step, from the customer's view, the AI's, and yours.
What it costs you today
- Seasonal call surges overwhelm the office and calls go unanswered.
- High-ticket installs are lost because follow-up is slow or never happens.
- Maintenance-plan customers are not nurtured, so they churn.
What Aim High installs
Surge-proof phone
The AI Front Desk answers unlimited calls at once, 24/7, so a heat wave never sends a customer to a competitor.
Install follow-up
Every estimate gets a structured, automatic follow-up sequence, so your highest-ticket jobs stop slipping through.
Found in season
Local and AI search built so you rank exactly when demand spikes and homeowners are searching.
Straight answers for HVAC companies
How much does an AI receptionist for HVAC companies cost?
The AI Front Desk starts at $99 per month on the Starter plan. Plus starts at $199 per month, AI Web Chat is $1,500 setup plus $300 per month, and the bundle is $1,500 setup plus $449 per month. Full growth packages are scoped to your business on a call.
How long does setup take?
Most HVAC contractors go live in a few business days. We configure the agent for your residential and commercial services, service area, maintenance plans, and seasonal scripts, test it against real call patterns, then connect your phone and website. You sign off on how it handles calls before launch.
Can it book maintenance and tune-up appointments?
Yes. The agent books appointments directly into the process you use and can nurture maintenance-plan customers so they stick with you. It captures the system type, the issue, and the address, then schedules the visit or routes it to your office cleanly.
Will it hold up during a seasonal surge?
Yes. The AI Front Desk answers unlimited calls at the same time, so the day a heat wave hits and every competitor is slammed, no caller of yours gets a busy signal or voicemail. The surge that overwhelms a normal office is exactly what this is built for.
Does it work after hours and on weekends?
Yes, 24/7. A furnace dies on a Sunday night and the homeowner calls until someone answers. The agent answers every time, captures the job, flags no-heat and no-cool emergencies, and either books the visit or alerts you immediately so you can win the work.
What happens to a lead the AI captures?
Each call becomes a clean record with the customer's name, number, address, system type, and the problem. Emergencies are flagged for an instant alert. Estimates and installs enter an automatic follow-up sequence so your highest-ticket jobs stop slipping through the cracks.
Does it integrate with my scheduling and CRM?
Yes. We set the agent up to book into your existing workflow and route leads to your team the way you want them. Alerts arrive by email with everything dispatch needs, so it fits how you already run service and installs.
Does it work for both residential and commercial?
Yes. The agent is configured to your exact services and service area, residential, commercial, or both. It can ask the right qualifying questions for each, route a rooftop-unit commercial call differently from a residential no-heat call, and capture the detail each one needs.
See exactly where your HVAC contractor business is losing leads.
We score your current presence on ten factual checks and show you what to fix first. Results within 24 hours.